2024 Planning Ideas: Lessons Learned from 2023 - Geek Game Days 2024 https://fortworthgamenight.com/community/geek-game-days-2024/2024-planning-ideas-lessons-learned-from-2023/ Fort Worth Game Night Discussion Board en-US Thu, 05 Mar 2026 17:45:32 +0000 wpForo 60 RE: 2024 Planning Ideas: Lessons Learned from 2023 https://fortworthgamenight.com/community/geek-game-days-2024/2024-planning-ideas-lessons-learned-from-2023/#post-12 Mon, 21 Aug 2023 17:35:51 +0000
  • Give at least 2 hours of staff time prior to public entry
  • Cashier for snacks
  • Vendors or RPGs on stage
  • Kids gaming room?
    • Licensed (?) childcare workers
    • Kid check in / check out
    • Kid's ticket gives access to this room + main con with parent

    • Things I am working on

    • POS through WooCommerce -- had it this year but the iPad was faster / easier
      • This keeps all of our transactions in one place
    • Improving checkin scanning and day to day counting
    • Thinking about how to better utilize volunteers rather than paid staff

    IT stuff

    • Discord rollout
    • BGG integration with forum
    • Vendor portal
    ]]>     Geek Game Days 2024 Scott Sumner https://fortworthgamenight.com/community/geek-game-days-2024/2024-planning-ideas-lessons-learned-from-2023/#post-12     2024 Planning Ideas: Lessons Learned from 2023 https://fortworthgamenight.com/community/geek-game-days-2024/2024-planning-ideas-lessons-learned-from-2023/#post-9 Sun, 20 Aug 2023 15:33:54 +0000
  • Laminate the "Looking for Players"/"Looking for Teacher" signs (still use neon colored paper)
  • Print large posters 16x20
  • Put vendors on stage instead of gaming tables (lighting not great for gaming)
  • Plastic name tag/pins for Staff
    • ]]>     Geek Game Days 2024 michele https://fortworthgamenight.com/community/geek-game-days-2024/2024-planning-ideas-lessons-learned-from-2023/#post-9